Deploying a PIM tool (1/3): initializing your product data sheets

To effectively manage their product enrichment process, companies often deploy a PIM (Product Information Management) system. 

Before taking the plunge, do you need to know the different stages that will enable you to cover your entire product creation workflow, from conception to market launch? Quable can help you gain a clearer understanding of the key stages involved in setting up a PIM, and support you in modernizing your processes and optimizing your development.

Simplify the enrichment and distribution of your product offering with a PIM solution

Many brands seeking to go digital are looking to break away from the use of Excel files and time-consuming, error-prone methods, to easily update and enrich their product repository. But implementing a PIM can be scary. Wrongly so, because a high-performance PIM tool adapts to all company sizes and capitalizes on the structuring of existing data.

"Our objective is not to make the big bang at our clients, but to understand how the teams work on a daily basis." - Baptiste Legeay, Managing Director of Quable.

For a successful deployment, the initialization of well-structured and quality data is the first step to follow. 

Initialization and data mapping, the first steps in getting your PIM up and running

References, colours, dimensions, maintenance and storage conditions or technical information... Your company and your ERP are a mine of information and full of product data. 

Once a product has been validated and marketed, this data can be imported into a PIM for efficient management of your product repository.

How does it work with Quable?

Quable's PIM software recovers technical and logistical product coding or classification data from your ERP system, and makes them accessible via a fluid, clear and ergonomic interface.

Fully customizable, this platform gives you centralized access to the properties you want, and lets you receive notifications directly in your dashboard. These will inform you, for example, of the arrival of a new product or an update.

Easy interconnection with Quable 

Quable has the ability, via its import platform, tointerconnect with other platforms on the market. The software is capable of importing 200,000 products with over 100 attributes in less than 3 minutes. It is also possible to retrieve flat CSV or Excel files from an FTP and to set the frequency of data retrieval (once a day, once a week, etc.).

Do away with your old Excel files 

In the companies we work with, before implementing their PIM tool, we often observe information stored in Excel files that are not very user-friendly, and which contain all product information.

This is sometimes compounded by the use of several parallel files: one for Amazon, one for e-commerce, another for marketplaces... And not all of them necessarily have the same attributes or need the same information. 

The company must manage updates, formats (flat file, CSV file, Excel file, etc.), language variations - French, English, Spanish, Chinese, Arabic, etc. The more sales channels and languages you manage, the more time-consuming and error-prone the management of these files will be. 

Our goal is to transform this boring Excel file into a simple, efficient and user-friendly solution for the company that will use it.

How to customise your product sheets? 

Let's take a concrete case of updating a product sheet.

With Quable PIM, there are no more columns and rows to manage in Excel: users find all the information they need on a clear, easy-to-read product sheet, in which they can manage all the attributes of their product catalog.

In order to respond as precisely as possible to the company's needs and to avoid overloading, the information centralised on this sheet is fully customisable. The display of the desired properties can be set in a few clicks within the solution, with a visual overview of the completeness levels of your various channels (Amazon, e-commerce, paper catalogue or others). Depending on the channels you wish to feed, it is possible to know in one click which fields to complete and to set the desired level of enrichment.

Quality and completeness of the product data

Quable allows you to ensure the completeness and quality of your product data in an efficient and simple way thanks to a highly customisable dashboard. This dashboard allows you to create indicators by arrival date and to obtain a business view by employee. It gives you a clear and precise view of the life of your product data! 

The software allows you to set up import profiles, customise the frequency of data retrieval and map fields to precisely match the file structure of your ERP.

And as products from your ERP are added to the PIM on an ongoing basis, your teams are constantly notified so that the product repository can be completed. 

All these functions allow you to manage your data optimally, but also to interconnect with most platforms on the market.

Things to remember 

Quable is an easy-to-use solution that allows you to easily initialise and migrate all your product data. It allows you to :

• Leverage data already known to the company;
• Doing data mapping ;
• Plan and integrate your product information;
• Covering your entire product definition workflow from inception to launch 

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Quable guarantees optimum import performance for your product data and seamless interconnection between your existing tools. Initializing your PIM is child's play! Would you like to discover our solution? Request a demo!

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Request my Quable PIM demo