Implementing a PIM tool (2/3): The focus is on collaboration
2 May 2022
In business, effective cross-functional collaboration is essential for boosting productivity. This is even more true for e-commerce businesses, which need to streamline the management of their product catalogues. To set up reliable workflows that save time, streamline communication between your staff and reduce the risk of errors, the PIM (Product Information Management) Quable is your best ally! Let’s take a closer look at this crucial aspect of collaboration on your product information.
Ensuring the success of your projects through effective collaboration within your organisation
Is your organisation growing, your business expanding – and are your teams keeping pace? It’s essential to rethink how you organise your collaboration processes. By implementing a collaborative tool within your business, you’ll reap numerous benefits:
- more effective teamwork, even if your staff are spread across multiple sites, working internationally or remotely;
- increased productivity, thanks to a better distribution of skills and optimised working groups;
- better access to information for staff: data is centralised and shared according to each person’s profile;
- the ability for all staff to monitor project progress.
Effective cross-functional collaboration is the key to success for all projects, whatever their scale. That is why Quable emphasises collaboration in its Product Information Management tool.
Facilitate collaboration between your teams with Product Information Management
Once your dashboard is set up, your teams will be able to start enriching the data. To streamline product creation processes, Quable allows you to create and customise workflows. These operational workflows are organised by business function. The relevant staff members are notified by email as soon as they need to take action, to simplify organisation.
Simplified project management
Quable’s PIM has been designed to make your staff’s work easier. Easy to get to grips with, it allows you to set up fully customisable workflows.
Your project managers or product managers can easily create a tailored workspace by configuring the contribution stages (from EAN creation to product roll-out), then assigning these tasks to the relevant project teams. You can halve the time your teams spend enriching, editing and extracting information across your various channels, and improve operational efficiency.
A photo studio linked to the tool
To simplify media management and the integration of images into the tool, Quable has developed tailored features:
- the PIM can be directly connected to the photo studio: via the photobox or scancube, for 2D or 360° visuals;
- thanks to naming conventions, visuals can be organised according to the associated product listing – the tool then retrieves only the HD files;
- media records will be created for each visual, to simplify media management in the same way as product records: filling in Alt tags, copyright information, view types, resizing images, etc.
Involved e-commerce teams
To ensure effective multi-channel collaboration, the work of the teams responsible for your e-commerce site or marketplaces must be streamlined. Staff will need to work on descriptions specific to their channels, showcase them by selecting the most suitable images and establish the correct site structure.
Quable’s Product Information Management system allows staff to choose their preferred method for data integration:
- directly into the PIM;
- into the CMS;
- via the implementation of automation.
Bespoke translation management
Ideal if your business operates in several countries, the translation feature allows you to integrate content produced in multiple languages. Various methods are available:
- manually, using texts you have translated yourself;
- automatically via Google Translate or another platform;
- via API, using a third-party application;
- via a partner to whom you entrust the translation of your texts (if you’re interested in this topic, we’ll tell you more in this webinar with translation specialist Textmaster).
Everything is therefore in place to facilitate an international launch.
Reliable content thanks to business-specific validation
To ensure the reliability and quality of your product data before it goes live, configuring the desired properties, structured fields and validation steps will help define the extent to which each user can enrich the data. This feature enables the definition of efficient workflows and secure collaboration between cross-functional teams on your product information:
- buyers and product managers will check purchase and retail prices or the product’s commercial specifications;
- logistics will be able to validate stock levels and transport conditions;
- the quality and regulatory teams will validate the technical specifications, standards and certifications associated with the product (particularly in the food and drink or cosmetics sectors);
- etc.
Every employee involved in the product development process will therefore be able to validate the information entered previously, or notify their colleagues that the data needs to be revised.
A collaborative tool, customisable user permissions and workflows tailored to your business needs are the key to efficient and secure management of your product references. That is why the PIM and DAM solution places particular emphasis on usability, collaboration and business support.
Users of Quable’s Product Information Management system see improved operational performance and productivity in the long term!
Why not you?